The following points should be done after the work is approved by the Supervisor.

In order to start the process, you need to:
1. Print and bind the work - one copy for the whole group. The thesis must include a title page and a project sheet in accordance with the applicable template posted on the site. The text of the thesis must be formatted according to the requirements found in the Good Publishing Practices tab. 

2 Prepare CDs on which files with the engineering thesis will be recorded (on the CD folders with the written thesis and files that make up the thesis project described according to the template below). The written thesis must not be larger than 60 MB and should be saved in pdf ( with the possibility of copying the text) or word format. The discs should be properly signed: the title of the thesis, the name of the supervisor and the names, student numbers of all authors. 

The following should be recorded:
- one CD from each co-author of the paper (each CD signed individually, i.e. one name, surname and student number from each author )
- one additional CD (CD signed as a group, i.e. names, surnames and student numbers of all authors of the paper)

The thesis files should be placed on a CD/DVD according to the following template: 

- A folder named: name(s) of author(s)/author(s)/written work (we place only the file of the written thesis) - a file with the written work in pdf format with text copy(OCR), the size of which does not exceed 20MB. 

- A folder named: project files (this is where we put all the other files that make up the entire thesis) and a folder named Name1_Name2_Name3_written thesis.

3. download, print and sign a statement that the paper was written independently - one copy from each author; (statement with date and name)

4. sign up your group for the submission of documents - for a specific day and time in the schedule (sent via email).

At this stage, the thesis information entered by the Promoter should exist in the GAKKO system(gakko.pja.edu.pl). In this step, the student is required to provide additional information to the Promoter, who, after verification, completes it in the GAKKO system:
1. individual contribution of each author to the individual elements of the thesis (taking into account the chapters in the documentation of the thesis project);
2. scope of scientific research completed (if applicable);
3. name of the thesis reviewer.

The student completes the following information in Gakko on his/her own:
- granting or not granting permission to post the thesis in the Thesis Repository,
- declaration of the type of copies issued free of charge to the graduate. The University issues for the student free of charge 3 sets of documents (diploma and supplement):
original in Polish + 2 copies in Polish
or
original in Polish + 1 copy in Polish + 1 copy in English 

A set of printed documents listed in Step 1, should be submitted to the Library, after booking an appointment at the library.

You should proceed to the following points, after you have received approval from the thesis promoter in GAKKO (The promoter must indicate in Gakko that he/she accepts the thesis):

1.The library receives the bound thesis, statements and CDs (both from each author and the group CD) to check the thesis for plagiarism. The Uniform Anti-Plagiarism System guarantees verification of the thesis within a maximum of seven days from the date of entering the thesis into the system. The result of the verification from the "probability report" (factor No. 2) will be entered in the "Application for admission to the thesis defense", the so-called "circulator" (see Step 3);

(2) The dean's office receives from the library the remaining CDs and thesis statements signed by the authors.

In order to formally complete Step 2, the Promoter must accept the result of the anti-plagiarism, entered into the GAKKO system - by a library employee.

Completion of Step 2 is tantamount, with the submission of the thesis by the deadline established in the order on diploma examinations, by the Dean of the Faculty.

The deadline for the submission of thesis/engineering is determined by the Order of the Dean of the Faculty. 

 Students who approach only the defense of the project, i.e. the practical part, do not need to request to put on the circulator.

Students who are taking the defense and engineering exam, i.e. the practical and theoretical parts, are required to make an e-mail request, to the Dean's Office, to start the circulation.

Requests for circulation should be made only after all of the following requirements have been met:

- Obtaining a degree ( passing all subjects in the course of study and completing the required hours of practice).

- Obtain approval of the plagiarism result by the Promoter in the GAKKO system.

- Obtain a positive decision on the application for the engineering exam ( applies to those who did not take the engineering exam despite passing all the subjects or those who did not pass the engineering exam on the first date). 

Circulation slips are made available in the electronic system GAKKO. It is in the student's best interest to make sure that the circulator has been completed by: the library, accounting, the promoter and reviewer (entering the review into GAKKO) and the dean's office (only after all other signatures have been obtained).

Obtaining a set of signatures formally completes the process of preparing for the diploma/engineering exam.

Defense: practical and theoretical part

The Dean's Office prepares a schedule of defenses, which is sent to the project teams and the Examination Committee by email. Students are required to confirm their attendance at the defense.

After the diploma/engineering exam

At the written (email) request of the student, the Dean's Office may issue a certificate of completion of the first degree program. The certificate is signed by the Dean.

The graduate is informed about the possibility of collecting the diploma by an email sent to the student's address. When collecting the diploma, the graduate:

- Shows identity document

- Signs a pledge to return the ID card or surrenders the student ID card

- Acknowledges receipt of the diploma in the Diploma Book.

- Acknowledges receipt of the diploma, copies and supplement and copies of the supplement.

In order to obtain an additional copy (no more than 3 pieces) in English, an application must be submitted to GAKKO within 30 days from the date of defense and accompanied by proof of payment of PLN 40 per set.

As of the summer semester 2020/2021, no photos are required for diplomas. 

The following points should be done after the work is approved by the Supervisor.

In order to start the process, you need to:

1. print and bind the thesis (the thesis must include a title page and a project card, following the current template on the site, and its content should be prepared in accordance with the guidelines found in the Good Publishing Practices tab).

2. prepare CDs containing the written thesis. The written work should be saved in PDF (allowing copying of the text) or word format, the file size of the written work must not exceed 60 MB (a requirement of the ministerial anti-plagiarism system). CDs should be properly labeled: the title of the thesis, the name of the promoter and the author's name and student number. Two CDs should be recorded. 

3 Prepare two CDs containing presentations and a portfolio of artistic work. The CDs with the art work should be delivered to the main promoter. The CDs should be labeled and signed by the main promoter.

4. download, print and sign the statement of self-written work (statement with date and full name).

5. make an appointment to submit documents via university email, indicating the day and time. Please send messages to: biblioteka-gdansk@pjwstk.edu.pl

At this stage, the Google sheet (provided to you by the Promoters) should contain the thesis information entered by the Promoter (the thesis title in Polish and English, the author's name and student number). The student is obliged to check the correctness of the entered information. Lack of this data makes it impossible for the Library to accept the thesis.

Next, in the GAKKO system(gakko.pja.edu.pl) there should be information about the thesis entered by the Promoter. In this step, the student is required to provide additional information to the Promoter, who, after verification, completes it in the GAKKO system:

1. Name of the Reviewer of the paper,

2. name of technical promoter,

3. name of the theoretical thesis supervisor

The student completes the following information on his/her own:
1. granting or not granting permission to post the thesis in the Thesis Repository;
2. declaration of the type of copies issued free of charge to the graduate. The University issues 3 sets of documents (diploma and supplement) for the student free of charge:
-original in Polish + 2 copies in Polish
or
-original in Polish + 1 copy in Polish + 1 copy in English (English copy ONLY after selecting the appropriate option from the list).

For the submission of the physical set of documents from Step 1, an appointment must be made in advance via university email to: biblioteka-gdansk@pjwstk.edu.pl. The documents should then be delivered to dean's office or library (just make an appointment with one department, the documents will be forwarded accordingly).

The following points can be approached only after the Promoter has entered the thesis data in Google sheet.

(1) The library shall receive the bound thesis, statements and CDs with the theoretical thesis in order to check the thesis for plagiarism. The Uniform Anti-Plagiarism System guarantees verification of the thesis within a maximum of seven days from the date of entry of the thesis into the system. The result of the verification from the "probability report" (factor No. 2) will be entered in the "Application for admission to the thesis defense", the so-called "circulator" (see Step 3);

The Dean's Office receives the remaining CDs and signed statements from the Library.

To formally complete Step 2, the Promoter must accept the verification result from the JSA, entered into the GAKKO system by a library employee.

The deadline for the submission of theses is determined by the graduation schedule, posted on the website.

A request for the creation of a circulator should be submitted to the Dean's Office by email only after all requirements have been met together:

- Obtaining a degree (passing all subjects from the entire course of study and completing the required hours of practice).

- Passing the approval review

- Acceptance of the plagiarism result by the promoter in the GAKKO system

Circulation slips are made available in the electronic system GAKKO. It is in the student's interest to make sure that the circular has been completed by: the library, accounting, the supervisor and reviewer (entering the review into GAKKO) and the dean's office (only after all other signatures have been obtained).

Obtaining a set of signatures formally completes the process of preparing for the diploma exam.

The defense schedule is delivered to the Dean's Office by the Dean one week before the scheduled defenses. The Dean's Office sends the schedule to students by email.

After the diploma exam

At the written (email) request of the student, the Dean's Office may issue a certificate of completion of the first degree program. The certificate is signed by the Dean.

The graduate is informed about the possibility of collecting the diploma by an email sent to the student's address. When collecting the diploma, the graduate:

- Shows identity document

- Signs a pledge to return the ID card or surrenders the student ID card

- Acknowledges receipt of the diploma in the Diploma Book.

- Acknowledges receipt of the diploma, copies and supplement and copies of the supplement.

In order to obtain an additional copy (no more than 3 pieces) in English, an application must be submitted to GAKKO within 30 days from the date of defense and accompanied by proof of payment of PLN 40 per set.

As of the summer semester 2020/2021, no photos are required for diplomas.