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Announcements

We would like to inform you that on May 1-3, 2024, the deaneries at the Tree Market and the Shores will be closed.


As of 15.04.2024, all issues and inquiries regarding the subject of WF(implementation in Gdansk), please contact me only at.
: wf-gdansk@pjwstk.edu.pl.


Plein Air Graphics: your choice of 16.09.-20.09. or 25.09.-29.09.
Limit of 50 people for each date


Order of the Deans on promotion for the summer semester 2023/20224


We would like to inform you that this Saturday, i.e. 30.03.2024, the dean's offices at the Tree Market and the Shores will be closed.


Students' Office

Dean's Office and Recruitment PJATK Gdańsk

Service to students is provided primarily by phone and email.

When contacting, please use only university mail.


Please orderfee certificates from the accounting office ksiegowosc@pjwstk.edu.pl - you pick them up at the dean's office when you are informed that it is ready and by appointment a minimum of one day in advance

Opening hours

Building A (Wood Market 9/11)

Monday: 10:00 a.m. - 3:00 p.m.
Tuesday: 10:00 a.m. - 3:00 p.m.
Wednesday: 10:00 a.m. - 3:00 p.m.
Thursday: 1:00 p.m. - 6:00 p.m.
Friday: 10:00 a.m. - 3:00 p.m.
Saturday: 10:00 a.m. - 2:00 p.m.

Contact

(+48) 798 941 974
(+48) 516 453 994

Building B (Shores 55)

Monday: 10:00 am - 3:00 pm
Tuesday: closed
Wednesday: 10:00 am - 3:00 pm
Friday: 10:00 am - 3:00 pm
Thursday: closed
Saturday: 10:00 am - 2:00 pm



Regulations
and orders


How can we help?

The dean's office handles the course of study - with us you can order a certificate of study, find out how and when to apply, inquire about scholarships, defenses, diplomas, ID cards, groups or repeat subjects.

Legitimation (first and duplicate)

The first ID card is prepared without any request from the student. Each new student receives an e-mail at the beginning of the first semester with information on when and where he or she can pick up the ID card. A fee of PLN 22 is added to the tuition fee.

A duplicate is prepared only at the request of the student submitted through the application system. The waiting time for a duplicate is up to several weeks. Students are informed by e-mail about the method and date of collection. The cost of making a duplicate is 33 PLN and is added to the tuition fee.

Certificates

We strongly urge you to order certificates at least a few days in advance.

Please order certificates by writing an email to the dean's office address with information on what the certificate is needed for (for an employer, for a visa, for a bank, for Social Security/INS, etc.). - different institutions require different forms) and how it would be received. We can send the certificates by e-mail (scan), the student can also pick them up in person at the dean's office by appointment.

Certificates for a visa or residence card for the next semester can be obtained only after obtaining registration for that semester.

You order payment certificates from accounting ksiegowosc@pjwstk.edu.pl and pick them up at the dean's office. Once you have received information from the accounting department that the certificate is ready for pickup, please contact the dean's office to schedule an appointment.

Please note that semester billing is mandatory at our University - this means that it is not possible to issue a certificate of student status for more than a semester.

Applications

Applications are submitted only through the application system. Select the appropriate topic, and if none matches the request the student intends to write, select the "general" topic.

It is very important to remember to accept the answer given by the person processing the applications (most often it is the Dean of the respective department) - without this the application cannot be implemented.

If the student does not agree with the Dean's decision, the student can appeal the decision to His Magnificence the Rector. The appeal should be written in a word processor and then sent as an e-mail attachment to the Dean's Office (gdansk@pjwstk.edu.pl). A response will also be sent by e-mail.

In the case of resignation from studies, the application submitted through the application system is treated as a statement of intent and does not require approval, unless it also contains other requests, for example, for a refund of overpayments.

Refund of overpayment

If an overpayment has occurred in a student's tuition payment account, you can request a refund. To do this, submit an application through the application system requesting a refund of the overpayment and provide the number of the private bank account to which the refund is to be made.

It is necessary to accept the decision.

Refunds of overpayments are usually made after several days.

Tuition and other fees

Each student has an individual bank account number for deposits. It can be found in the Gakko portal, under the "Personal Information" tab.

The amount of fees - tuition, ITN, change of mode of study, cost of ID card, etc. - can be found in the contract.

It is not possible to pay fees by cash or card on site.

Account in the system - change, recovery of password

To change or recover your password, go to password.pja.edu.pl and there, after selecting the appropriate option, follow the instructions.
Password recovery is only possible using the private email address provided in the contract as an alternative to contact. Detailed instructions can be found on the BSS website

Psychological assistance

PJATK has psychological assistance - details can be found here


Student Council

Study time is not only about learning. Mainly it's about gaining new experiences, having fun and making new friends! You are the ones who can build the PJATK Gdansk community and prove yourselves as members of the local government. Join the active students! Elections are held every year!


Defense


Course of study

Students with disabilities

Students with disabilities may request adjustments to their course of study in accordance with the Rector's order. Such a request should be submitted through the application system with information about the expected adjustments and attaching a disability certificate. The decision is up to the Dean, in accordance with the technical capabilities of the University, the conditions for teaching and passing individual classes and the conduct of examinations.

Ordinance of the Rector on rules for studying students with disabilities

Change of group

(1) Each student enrolled for the semester is guaranteed a place in the exercise, lecture and reading group. The University reserves the right to reduce the number of groups, which may result in changes in assignments to the aforementioned groups.

2.For the first three ( daytime) four ( extramural) semesters, practice groups are the same as lecture groups.Group compositions are determined by the level of English.

(3) Possible changes in the group are possible until the first week of the semester, only in exceptional situations on the basis of an application submitted to the gakko. 

Change of mode of study

Once during the course of study, students have the right to change the mode or course of study. To do this, you need to apply for a change (in the break between semesters or before the next academic year). After receiving such an application in the dean's office, a simulation is made, i.e. a comparison of the student's previously completed program of study and the program completed in the new course/mode. From the program difference, it may be necessary to count the missing subjects as paid ITNs. If the student agrees to the proposed terms, he/she will receive a scan of the contract addendum by e-mail. The contract should be printed, signed, scanned and sent back as a single pdf file, of good quality, without artifacts and additional background. 

A change of mode and direction involves a one-time fee.  

Application system

Tuition reduction

During the course of their studies, students have the opportunity to receive various types of tuition reductions.

1.Reduction for the highest average - is granted automatically (for the semester), that is, you do not need to apply for it. At the beginning of the semester, after the end of the examination session and the issuance of all grades, the system generates a list of students who have obtained the highest average in the previous semester (in practice, it is usually an average of 5.0) and have no missing subjects. Each of the students who obtained a reduction is informed about it by e-mail. Until the information about the reduction is received, full tuition fees must be paid.

2.Reduction for a studying sibling or married couple - is granted for a semester only upon application by each sibling or married couple and only if the students pay full tuition. Conversion of one of the persons to ITN-only mode or taking a leave of absence prevents application for reduction or results in its loss.

3.Reduction due to payment of full tuition for the year or semester - is granted only if the payment is on time (payment dates, tuition and reduction amounts are in the contract). The student reduces the tuition accordingly and pays the already reduced amount.

4.Reduction for studying more than one course at the same time - is granted only after applying for such a reduction and only for a semester. After the end of the semester, the application must be submitted again.

5.Reduction for matriculation results - is granted during the recruitment process by the Recruitment Department, only for the first semester and is not repeatable. This means that if a student repeats the first semester, the discount will no longer apply.

Fee regulations - chapter IV on tuition reduction

Grade transfer

To transfer grades from another university, it is necessary to submit an application to gakko and provide the dean's office with a study card signed by the dean's office of the university, syllabuses of subjects.

Assessments older than five years are not transferred. 

Recognition of grades previously obtained at PJATK, e.g., in another mode of study, is decided by the Dean of the faculty.

Return to studies after removal from the list of students

To return to your studies after being dropped from the student list, you do not need to go through the enrollment process again. Please use the following procedure:

1.Check whether it is possible to log in to gakko. If it is not possible, please change your password via password.pja.edu.pl. In order to use this option, it is necessary to have an active private email address, which was previously provided for contact between PJATK and the student. If this address is inactive, it must be changed in person at the dean's office.

2.Submit an application (through the application system) for re-entry. In response, the Dean of the Faculty, if he approves, also determines the conditions for return (for which semester, what subjects to take, applicable fees, etc.).

3.The contract is sent to the email address, it should be printed, signed and returned by email as well.

4.After completion of all formalities and payment of fees, if necessary, it is possible to re-enroll as a student.

Diploma exam after removal from the list of students for failure to defend it

If a student has passed all the subjects required by the program (credits, exams and internships) and has not taken the diploma exam, he or she is struck from the list of students.

There are two years from being struck off the student list for failing to make a defense to take the diploma exam. During this period, at the end of January or the end of August, you must submit an application requesting to be enrolled as a student for defense. If the Dean approves, a one-time fee of 1,500 zloty must be paid. After the payment is made, the student is enrolled for one month and must take the diploma exam (according to the diploma procedure) within that month. After this time, if the student fails to defend himself, he will be struck from the list again. 


Practices

The dean's office handles only the approval of practice reports cleared in the system . The reports are approved by Prof. Szklanny.

All information regarding internships, forms (sample reports, referrals) and regulations, which include the number of required internship hours, can be found on the PJATK Academic Career Office website. For questions regarding internships, please email praktyki@pjwstk.edu.pl.

We would like to remind you that these are student internships, so they should be completed during your studies.

WF

As of 15.04.2024, all issues and inquiries regarding the subject of WF(implementation in Gdansk), please send only to wf-gdansk@pjwstk.edu.pl.

Classes in the subject Physical Education (PE) at PJATK Branch in Gdansk are compulsory for full-time first degree studies of the Faculty of Computer Science and the Faculty of New Media Arts in the number of 30 hours per semester, for 2 semesters (a total of 60 hours during the entire course of study). There is no correction session for the course, lack of an entry in the index makes it necessary to repeat it in another semester - at a fee.

Students who have taken PE classes at another university in the last 5 years may have their credits rewritten if the course was taken in the number of hours applicable at PJATK. The transfer application should be submitted in the GAKKO system.

-Enrollment in the aforementioned classes is conducted once through an electronic form sent at the beginning of the semester to the student's e-mail address, corresponding to the assigned index number.

The number of places in each class is limited and allocation is determined by the order of application. Any change of declared classes is possible, subject to availability, until October 31 (winter semester) or March 31 (summer semester) after submitting an application to the coordinator. After this date, it is not possible to drop or change PJATK classes.

-The University does not subsidize the classes if the student realizes them on his/her own. The student is required to provide a documented number of hours completed. The certificate must specify the number of classes taken, confirmed by the signature of the instructor and the stamp of the club or sports facility. Students who do not provide the certificate by the deadline receive no credit.

-Exemption from PE classes for the entire semester or academic year is granted on the basis of a medical certificate. The student must provide the certificate to the class coordinator by October 31 in the winter semester and March 31 in the summer semester.

-When a student fails a subject, he/she is obliged to repeat it and pay for it within the framework of ITN (Individual Study Mode). A subject can be repeated only during the classes specified by PJATK. Repetition of a subject cannot be credited by transfer from another university.

Certificate

P.E. Regulations

wf-gdansk@pjwstk.edu.pl.

Elective subjects

Before the semester in which students pursue elective subjects, everyone receives a questionnaire with a proposal for such subjects (usually at the end of the preceding semester).

In case of failure to complete this questionnaire (tardiness, technical reasons), students submit an application requesting assignment of the elective subjects indicated by them through the application system. Cancellation of an elective course can be done only at the beginning of the semester (through the application system). At a later date, the cancellation will not be accepted, and the subject will be treated as mandatory.

ITN - repetition of failed subjects

Procedure for repeating unscored subjects

ITN - Individual Mode of Study - means repeating a subject. As a rule, you should repeat a failed subject in the mode in which you are studying. Subjects in full-time and part-time studies are repeated every year, so an unscored subject from the winter semester can be repeated only in the following winter semester, and from the summer semester - in the summer semester. In exceptional cases (this applies only to computer science students), subjects can be repeated online, but they can be a maximum of half of the ITNs taken in a given semester. Not all subjects can be repeated online.

Important! Items implemented in online mode are visible only on the EDUX platform.

Every semester, students in all faculties receive an order from the Dean on the deadline for ITN applications. In the case of computer science students, students also receive a list of subjects that they can choose to repeat online, as long as they are unavailable for full-time or part-time study.

Important! If you apply for an ITN from PRO or SEM after the last semester, it is necessary to attach to the application information on the status of the thesis - this is a document that should be completed by the promoter (download below). The information should be current (from the current semester).

Information on the status of the work - attachment to the application for PRO_SEM

Repeating subjects can be done in two ways - either independently of the usual course of study (e.g., a student continues his studies in the fifth semester, and at the same time repeats the subjects of the third and fourth semesters) or as "semester only ITN", i.e., the implementation of only the subjects not previously passed. "ITN-only semester" is impossible to implement in the first year of study.

After the "ITN-only semester," an application must be submitted as to the further course of study.

Cancellation of ITN can take place within three weeks of the start of the semester. After this time, the subject will be treated as failed and the student will be charged the full fee for the subject. ITN resignation does not apply to subjects designated by the Dean.  

Application system

Repeating the first year

Repeating the first year with the rewriting of grades in passed subjects is possible only once, another repetition of the first year involves repeating all subjects and a new contract.

Order of the Dean of the Faculty of Informatics concerning the repetition of the first year

Application system

Dean's leave

You can take a maximum of two semesters of dean's leave during your studies. This applies to students after their first year and before their last semester of study - students who are in their first year and after their last semester of study cannot apply for a dean's leave.
You can also apply for a medical leave (at any time during your studies).
During the leave, the student retains student rights (including the right to use a current student ID card) and does not pay any fees. As a rule, no subjects can be pursued during this time.

To apply for leave, you must apply through the application system and specify the duration of the leave. In the case of medical leave, a certificate from a doctor must be attached to the application.

At the end of the leave of absence, it is necessary to submit another application requesting enrollment.

Application system

Promotion for the next semester

At the end of the semester, students receive an order from the Dean of the faculty with conditions for promotion to the next semester. If the student meets these conditions, he is promoted automatically, without having to request it. If he does not meet - he is not promoted. If he or she has not passed the first semester, he or she can apply for conditional entry for the next semester, and if he or she does not receive approval - he or she is struck from the list of students or resigns and can return to study from the new academic year.

Promotion (entry for the next semester) can be checked in the Gakko system (course of study -> entry history).

Declarations for the next semester

After the end of the semester, there is usually a deadline for declaring for the next semester, which in practice means applying within the designated period. Applications can still be submitted after the deadline, but students may be charged an additional fee for each ITN subject (the amount is stated in the contract). 

Those students who have been promoted and do not plan to repeat any subjects do not apply. Instead, it is necessary if the student would like to repeat ungraded subjects in the upcoming semester, return after a leave of absence, or is only ITN after a semester.


Schedule for the 2023/2024 academic year

Scholarships

The university awards three types of scholarships: rector's scholarship, social scholarship and scholarship for people with disabilities. Each of these requires an application through the scholarship system.

Below you will find more information about the scholarship you are interested in


Insurance

The insurance protects students in the event of an accident, guarantees reimbursement of medical expenses and payment of benefits for each day of hospitalization as a result of an accidental event, takes into account serious illnesses and provides 24-hour protection. Liability insurance provides protection for damages during participation in teaching activities, as well as in private life.

Here's more information on insurance


Downloadable forms

Here you can currently find downloadable prints.


Do you have questions? Not sure how to get started? Get in touch with us!

Contact the Dean's Office and Recruitment to get answers to all your questions.