For the student

The first ID card is prepared without any request from the student. Each new student receives an e-mail at the beginning of the first semester with information on when and where he or she can pick up the ID card. A fee of PLN 22 is added to the tuition fee.

A duplicate is prepared only at the request of the student submitted through the application system. The waiting time for a duplicate is up to several weeks. Students are informed by e-mail about the method and date of collection. The cost of making a duplicate is 33 PLN and is added to the tuition fee.

We strongly urge you to order certificates at least a few days in advance.

Please order certificates by writing an email to the dean's office address with information on what the certificate is needed for (for an employer, for a visa, for a bank, for Social Security/INS, etc.). - different institutions require different forms) and how it would be received. We can send the certificates by e-mail (scan), the student can also pick them up in person at the dean's office by appointment.

Certificates for a visa or residence card for the next semester can be obtained only after obtaining registration for that semester.

You order payment certificates from accounting ksiegowosc@pjwstk.edu.pl and pick them up at the dean's office. Once you have received information from the accounting department that the certificate is ready for pickup, please contact the dean's office to schedule an appointment.

Please note that semester billing is mandatory at our University - this means that it is not possible to issue a certificate of student status for more than a semester.

Applications are submitted only through the application system. Select the appropriate topic, and if none matches the request the student intends to write, select the "general" topic.

It is very important to remember to accept the answer given by the person processing the applications (most often it is the Dean of the respective department) - without this the application cannot be implemented.

If the student does not agree with the Dean's decision, the student can appeal the decision to His Magnificence the Rector. The appeal should be written in a word processor and then sent as an e-mail attachment to the Dean's Office (gdansk@pjwstk.edu.pl). A response will also be sent by e-mail.

In the case of resignation from studies, the application submitted through the application system is treated as a statement of intent and does not require approval, unless it also contains other requests, for example, for a refund of overpayments.

If an overpayment has occurred in a student's tuition payment account, you can request a refund. To do this, submit an application through the application system requesting a refund of the overpayment and provide the number of the private bank account to which the refund is to be made.

It is necessary to accept the decision.

Refunds of overpayments are usually made after several days.

Each student has an individual bank account number for deposits. It can be found in the Gakko portal, under the "Personal Information" tab.

The amount of fees - tuition, ITN, change of mode of study, cost of ID card, etc. - can be found in the contract.

It is not possible to pay fees by cash or card on site.

To change or recover your password, go to password.pja.edu.pl and there, after selecting the appropriate option, follow the instructions.
Password recovery is only possible using the private email address provided in the contract as an alternative to contact. Detailed instructions can be found on the BSS website

PJATK has psychological assistance - details can be found here

The following points should be done after the work is approved by the Supervisor.

In order to start the process, you need to:

(1) Print and bind the thesis (the thesis must include a title page in accordance with the current template on the site, and its content should be prepared in accordance with the guidelines found in the Thesis Guidelines tab).
The thesis should have a hardcover binding in muted colors: navy blue, black, burgundy, dark green. The cover should show the type of thesis, e.g.: e.g.: undergraduate thesis, engineering thesis. The thesis can be printed double-sided or single-sided - the decision is up to the Author.

2 Prepare CDs on which files will be recorded (folders with the written work and the files that make up the diploma project described according to the template below). The written work must not be larger than 60 MB and should be saved in PDF format (with the ability to copy text) or Word. The discs should be properly signed: the title of the thesis, the name of the thesis supervisor and the names, surnames and student numbers of all authors. 

The following should be recorded:
- One CD from each co-author of the paper (each CD signed individually, i.e. one name, surname and student number from each author).
- One, additional CD (CD signed as a group, i.e. names, surnames and student numbers of all authors of the paper).

The thesis files should be placed on a CD/DVD according to the following template: 

- Folder named: name(s) of author(s)/author(s)/written work (we place only the file of the written thesis).

- A folder named: project files (this is where we put all the other files that make up the entire thesis). 

3. download, print and sign a statement of independent writing of the work - one copy from each author (statement with date and name).

4. sign up your group for the submission of documents - for a specific day and time in the schedule (sent via email).

At this stage, the thesis information entered by the Promoter should exist in the GAKKO system(gakko.pja.edu.pl). In this step, the student is required to provide additional information to the Promoter, who, after verification, completes it in the GAKKO system:
1. The individual contribution of each author to the various elements of the thesis (including chapters in the thesis project documentation).
2. The scope of the scientific research completed (if applicable).
3. The name of the thesis reviewer.

The student completes the following information in Gakko on his/her own:
- Granting or not granting permission to post the thesis in the Thesis Repository.
- Declaration of the type of copies issued free of charge to the graduate. The university issues 3 sets of documents (diploma and supplement) for the student free of charge:

Original in Polish + 2 copies in Polish.
or
Original in Polish + 1 copy in Polish + 1 copy in English. 

For the submission of the physical set of documents from Step 1, an appointment must be made in advance via university email to: biblioteka-gdansk@pjwstk.edu.pl. The documents should then be delivered to dean's office or library (just make an appointment with one department, the documents will be forwarded accordingly).

You should proceed to the following points after you have received approval from the thesis supervisor in GAKKO (the supervisor must indicate in Gakko that he/she accepts the thesis):

(1) The library receives the bound thesis, statements and CDs (both from each author and the group CD) to check the thesis for plagiarism. The Uniform Anti-Plagiarism System guarantees verification of the thesis within a maximum of seven days from the date the thesis is entered into the system. The result of the verification from the "probability report" (factor No. 2) will be entered in the "Application for admission to the thesis defense", the so-called "circulator" (see Step 3).

(2) The dean's office receives from the library the remaining CDs and thesis statements signed by the authors.

In order to formally complete Step 2, the promoter must accept the result of the anti-plagiarism, entered into the GAKKO system - by a library employee.

Completion of Step 2 is tantamount, with the submission of the thesis by the deadline established in the order on diploma examinations, by the Dean of the Faculty.

The deadline for the submission of thesis/engineering is determined by an Order of the Dean of the Faculty. 

Students who approach only the defense of the project, i.e. the practical part, do not need to request to put on the circulator.

Students who are taking the defense and engineering exam, that is, the practical and theoretical parts, are required to make an e-mail request, to the dean's office, to start the circulation.

Requests for circulation should be made only after all of the following requirements have been met:

- Obtaining a degree (passing all subjects in the course of study and completing the required hours of practice).

- Obtain approval of the plagiarism result by the promoter in the GAKKO system.

- Obtain a positive decision on the application for the engineering exam (applies to those who did not take the engineering exam despite passing all the subjects or those who did not pass the engineering exam on the first date). 

Circulation slips are made available in the electronic system GAKKO. It is in the student's interest to make sure that the circular has been completed by: the library, accounting, the supervisor and reviewer (entering the review into GAKKO) and the dean's office (only after all other signatures have been obtained).

Obtaining a set of signatures formally completes the process of preparing for the diploma/engineering exam.

Defense - practical and theoretical part

The Dean's Office prepares a schedule of defenses, which is sent to the project teams and the Examination Committee by email. Students are required to confirm their attendance at the defense.

After the diploma/engineering exam

At the written (email) request of the student, the Dean's Office may issue a certificate of completion of the first degree program. The certificate is signed by the Dean.

The graduate is informed about the possibility of collecting the diploma by an email sent to the student's address. When collecting the diploma, the graduate:

- Shows identity document

- Signs a pledge to return the ID card or surrenders the student ID card

- Acknowledges receipt of the diploma in the Diploma Book.

- Acknowledges receipt of the diploma, copies and supplement and copies of the supplement.

In order to obtain an additional copy (no more than 3 pieces) in English, an application must be submitted to GAKKO within 30 days from the date of defense and accompanied by proof of payment of PLN 40 per set.

As of the summer semester 2020/2021, no photos are required for diplomas. 

The following points should be done after the work is approved by the Supervisor.

In order to start the process, you need to:

1. Print and bind the thesis (the thesis must include a title page that follows the current template on the website, and its content should be prepared according to the guidelines found in the Thesis Guidelines tab).
The thesis should have a hardcover binding in muted colors: navy blue, black, burgundy, dark green. The cover should show the type of thesis, e.g.: e.g.: undergraduate thesis, engineering thesis. The thesis can be printed double-sided or single-sided - the decision is up to the Author.

2. Prepare CDs containing the written thesis. The written work should be saved in PDF format (allowing copying of the text) or Word, the file size of the written work must not exceed 60 MB (a requirement of the Ministerial Anti-Plagiarism System). CDs should be properly labeled: the title of the thesis, the name of the main promoter and the author's name and student number. Two CDs should be recorded. 

3 Prepare two CDs containing presentations and a portfolio of artistic work. The CDs with the art work should be delivered to the main promoter. The CDs should be labeled and signed by the main promoter.

4. download, print and sign a statement on the independent writing of the thesis (statement with the date and the full name of the author).The statement must also include the signatures of: the promoter of the artistic/practical thesis and the promoter of the theoretical thesis, along with the date. The statement must be submitted separately (in addition to the printed work).

5. make an appointment to submit documents via university email, indicating the day and time. Please send messages to: biblioteka-gdansk@pjwstk.edu.pl

At this stage, the Google sheet (provided to you by the promoters) should contain information about the thesis, entered by the promoter (the title of the practical and theoretical thesis in Polish and English, the author's name and student number). The student is obliged to check the correctness of the entered information. Lack of this data prevents the library from accepting the thesis.

Next, in the GAKKO system(gakko.pja.edu.pl) there should be information on the thesis entered by the thesis supervisor. In this step, the student is required to provide additional information to the promoter, who, after verification, completes it in the GAKKO system:

1. the name of the reviewer of the work

2. name of technical promoter

3. name of the theoretical thesis supervisor

The student completes the following information on his/her own:
1. granting or not granting permission to post the thesis in the Thesis Repository;
2. declaration of the type of copies issued free of charge to the graduate. The University issues 3 sets of documents (diploma and supplement) for the student free of charge:
-original in Polish + 2 copies in Polish
or
-original in Polish + 1 copy in Polish + 1 copy in English (English copy ONLY after selecting the appropriate option from the list).

For the submission of the physical set of documents from Step 1, an appointment must be made in advance via university email to: biblioteka-gdansk@pjwstk.edu.pl. The documents should then be delivered to dean's office or library (just make an appointment with one department, the documents will be forwarded accordingly).

The following points can be approached only after the thesis data is entered by the thesis supervisor in Google sheet.

(1) The library shall receive the bound thesis, statements and CDs of the thesis to check the thesis for plagiarism. The Uniform Anti-Plagiarism System guarantees verification of the thesis within a maximum of seven days from the date of entry of the thesis into the system. The result of the verification from the "probability report" (factor No. 2) will be entered in the "Application for admission to the thesis defense", the so-called "circulator" (see Step 3);

The Dean's Office receives the remaining CDs and signed statements from the library.

In order to formally complete Step 2, the promoter must accept the verification result from the JSA, entered into the GAKKO system by a library employee.

The deadline for the submission of theses is determined by the graduation schedule, posted on the website.

The request to create a circulator should be submitted to the dean's office by email only after all the requirements have been met together:

- Obtaining a degree (passing all subjects from the entire course of study and completing the required hours of practice).

- Passing the approval review

- Acceptance of the plagiarism result by the promoter in the GAKKO system

Circulation slips are made available in the electronic system GAKKO. It is in the student's interest to make sure that the circular has been completed by: the library, accounting, the supervisor and reviewer (entering the review into GAKKO) and the dean's office (only after all other signatures have been obtained).

Obtaining a set of signatures formally completes the process of preparing for the diploma exam.

The schedule of defenses to the Dean's office is provided by the Dean one week before the scheduled defenses. The Dean's office sends the schedule to students by email.

After the diploma exam

At the written (email) request of the student, the Dean's Office may issue a certificate of completion of the first degree program. The certificate is signed by the Dean.

The graduate is informed about the possibility of collecting the diploma by an email sent to the student's address. When collecting the diploma, the graduate:

- Shows identity document

- Signs a pledge to return the ID card or surrenders the student ID card

- Acknowledges receipt of the diploma in the Diploma Book.

- Acknowledges receipt of the diploma, copies and supplement and copies of the supplement.

In order to obtain an additional copy (no more than 3 pieces) in English, an application must be submitted to GAKKO within 30 days from the date of defense and accompanied by proof of payment of PLN 40 per set.

As of the summer semester 2020/2021, no photos are required for diplomas. 

Students with disabilities may request adjustments to their course of study in accordance with the Rector's order. Such a request should be submitted through the application system with information about the expected adjustments and attaching a disability certificate. The decision is up to the Dean, in accordance with the technical capabilities of the University, the conditions for teaching and passing individual classes and the conduct of examinations.

Ordinance of the Rector on rules for studying students with disabilities

(1) Each student enrolled for the semester is guaranteed a place in the exercise, lecture and reading group. The University reserves the right to reduce the number of groups, which may result in changes in assignments to the aforementioned groups.

2.For the first three ( daytime) four ( extramural) semesters, practice groups are the same as lecture groups.Group compositions are determined by the level of English.

(3) Possible changes in the group are possible until the first week of the semester, only in exceptional situations on the basis of an application submitted to the gakko. 

Once during the course of study, students have the right to change the mode or course of study. To do this, you need to apply for a change (in the break between semesters or before the next academic year). After receiving such an application in the dean's office, a simulation is made, i.e. a comparison of the student's previously completed program of study and the program completed in the new course/mode. From the program difference, it may be necessary to count the missing subjects as paid ITNs. If the student agrees to the proposed terms, he/she will receive a scan of the contract addendum by e-mail. The contract should be printed, signed, scanned and sent back as a single pdf file, of good quality, without artifacts and additional background. 

A change of mode and direction involves a one-time fee.  

Application system

During the course of their studies, students have the opportunity to receive various types of tuition reductions.

1.Reduction for the highest average - is granted automatically (for the semester), that is, you do not need to apply for it. At the beginning of the semester, after the end of the examination session and the issuance of all grades, the system generates a list of students who have obtained the highest average in the previous semester (in practice, it is usually an average of 5.0) and have no missing subjects. Each of the students who obtained a reduction is informed about it by e-mail. Until the information about the reduction is received, full tuition fees must be paid.

2.Reduction for a studying sibling or married couple - is granted for a semester only upon application by each sibling or married couple and only if the students pay full tuition. Conversion of one of the persons to ITN-only mode or taking a leave of absence prevents application for reduction or results in its loss.

3.Reduction due to payment of full tuition for the year or semester - is granted only if the payment is on time (payment dates, tuition and reduction amounts are in the contract). The student reduces the tuition accordingly and pays the already reduced amount.

4.Reduction for studying more than one course at the same time - is granted only after applying for such a reduction and only for a semester. After the end of the semester, the application must be submitted again.

5.Reduction for matriculation results - is granted during the recruitment process by the Recruitment Department, only for the first semester and is not repeatable. This means that if a student repeats the first semester, the discount will no longer apply.

Fee regulations - chapter IV on tuition reduction

To transfer grades from another university, it is necessary to submit an application to gakko and provide the dean's office with a study card signed by the dean's office of the university, syllabuses of subjects.

Assessments older than five years are not transferred. 

Recognition of grades previously obtained at PJATK, e.g., in another mode of study, is decided by the Dean of the faculty.

To return to your studies after being dropped from the student list, you do not need to go through the enrollment process again. Please use the following procedure:

1.Check whether it is possible to log in to gakko. If it is not possible, please change your password via password.pja.edu.pl. In order to use this option, it is necessary to have an active private email address, which was previously provided for contact between PJATK and the student. If this address is inactive, it must be changed in person at the dean's office.

2.Submit an application (through the application system) for re-entry. In response, the Dean of the Faculty, if he approves, also determines the conditions for return (for which semester, what subjects to take, applicable fees, etc.).

3.The contract is sent to the email address, it should be printed, signed and returned by email as well.

4.After completion of all formalities and payment of fees, if necessary, it is possible to re-enroll as a student.

If a student has passed all the subjects required by the program (credits, exams and internships) and has not taken the diploma exam, he or she is struck from the list of students.

There are two years from being struck off the student list for failing to make a defense to take the diploma exam. During this period, at the end of January or the end of August, you must submit an application requesting to be enrolled as a student for defense. If the Dean approves, a one-time fee of 1,500 zloty must be paid. After the payment is made, the student is enrolled for one month and must take the diploma exam (according to the diploma procedure) within that month. After this time, if the student fails to defend himself, he will be struck from the list again. 

The dean's office handles only the approval of practice reports cleared in the system . The reports are approved by Prof. Szklanny.

All information regarding internships, forms (sample reports, referrals) and regulations, which include the number of required internship hours, can be found on the PJATK Academic Career Office website. For questions regarding internships, please email praktyki@pjwstk.edu.pl.

We would like to remind you that these are student internships, so they should be completed during your studies.

As of 15.04.2024, all issues and inquiries regarding the subject of WF(implementation in Gdansk), please send only to wf-gdansk@pjwstk.edu.pl.

Classes in the subject Physical Education (PE) at PJATK Branch in Gdansk are compulsory for full-time first degree studies of the Faculty of Computer Science and the Faculty of New Media Arts in the number of 30 hours per semester, for 2 semesters (a total of 60 hours during the entire course of study). There is no correction session for the course, lack of an entry in the index makes it necessary to repeat it in another semester - at a fee.

Students who have taken PE classes at another university in the last 5 years may have their credits rewritten if the course was taken in the number of hours applicable at PJATK. The transfer application should be submitted in the GAKKO system.

-Enrollment in the aforementioned classes is conducted once through an electronic form sent at the beginning of the semester to the student's e-mail address, corresponding to the assigned index number.

-The number of places in each class is limited and allocation is determined by the order of registration. Possible change of declared classes is possible, subject to vacancies, until October 13 (winter semester) or March 16 (summer semester). After this date, it is not possible to cancel or change PJATK classes.

-Students who do not make a choice (electronically or at the meeting with the coordinator) will be obliged to implement their own subject and provide the appropriate certificate.

-Exemption from PE classes for the entire semester or academic year is granted on the basis of a medical certificate. The student must provide the certificate to the class coordinator by October 15 in the winter semester and March 15 in the summer semester.

-The University does not subsidize the classes if the student realizes them on his/her own. The student is required to provide a documented number of hours completed. The certificate must specify the number of classes taken, confirmed by the signature of the instructor and the stamp of the club or sports facility. Students who do not provide the certificate by the deadline receive no credit.

-When a student fails a subject, he/she is obliged to repeat it and pay for it within the framework of ITN (Individual Study Mode). A subject can be repeated only during the classes specified by PJATK. Repetition of a subject cannot be credited by transfer from another university.

Certificate

P.E. Regulations

wf-gdansk@pjwstk.edu.pl.

Before the semester in which students pursue elective subjects, everyone receives a questionnaire with a proposal for such subjects (usually at the end of the preceding semester).

In case of failure to complete this questionnaire (tardiness, technical reasons), students submit an application requesting assignment of the elective subjects indicated by them through the application system. Cancellation of an elective course can be done only at the beginning of the semester (through the application system). At a later date, the cancellation will not be accepted, and the subject will be treated as mandatory.

Procedure for repeating unscored subjects

ITN - Individual Mode of Study - means repeating a subject. As a rule, you should repeat a failed subject in the mode in which you are studying. Subjects in full-time and part-time studies are repeated every year, so an unscored subject from the winter semester can be repeated only in the following winter semester, and from the summer semester - in the summer semester. In exceptional cases (this applies only to computer science students), subjects can be repeated online, but they can be a maximum of half of the ITNs taken in a given semester. Not all subjects can be repeated online.

Important! Items implemented in online mode are visible only on the EDUX platform.

Every semester, students in all faculties receive an order from the Dean on the deadline for ITN applications. In the case of computer science students, students also receive a list of subjects that they can choose to repeat online, as long as they are unavailable for full-time or part-time study.

Important! If you apply for an ITN from PRO or SEM after the last semester, it is necessary to attach to the application information on the status of the thesis - this is a document that should be completed by the promoter (download below). The information should be current (from the current semester).

Information on the status of the work - attachment to the application for PRO_SEM

Repeating subjects can be done in two ways - either independently of the usual course of study (e.g., a student continues his studies in the fifth semester, and at the same time repeats the subjects of the third and fourth semesters) or as "semester only ITN", i.e., the implementation of only the subjects not previously passed. "ITN-only semester" is impossible to implement in the first year of study.

After the "ITN-only semester," an application must be submitted as to the further course of study.

Cancellation of ITN can take place within three weeks of the start of the semester. After this time, the subject will be treated as failed and the student will be charged the full fee for the subject. ITN resignation does not apply to subjects designated by the Dean.  

Application system

Repeating the first year with the rewriting of grades in passed subjects is possible only once, another repetition of the first year involves repeating all subjects and a new contract.

Order of the Dean of the Faculty of Informatics concerning the repetition of the first year

Application system

You can take a maximum of two semesters of dean's leave during your studies. This applies to students after their first year and before their last semester of study - students who are in their first year and after their last semester of study cannot apply for a dean's leave.
You can also apply for a medical leave (at any time during your studies).
During the leave, the student retains student rights (including the right to use a current student ID card) and does not pay any fees. As a rule, no subjects can be pursued during this time.

To apply for leave, you must apply through the application system and specify the duration of the leave. In the case of medical leave, a certificate from a doctor must be attached to the application.

At the end of the leave of absence, it is necessary to submit another application requesting enrollment.

Application system

At the end of the semester, students receive an order from the Dean of the faculty with conditions for promotion to the next semester. If the student meets these conditions, he is promoted automatically, without having to request it. If he does not meet - he is not promoted. If he or she has not passed the first semester, he or she can apply for conditional entry for the next semester, and if he or she does not receive approval - he or she is struck from the list of students or resigns and can return to study from the new academic year.

Promotion (entry for the next semester) can be checked in the Gakko system (course of study -> entry history).

After the end of the semester, there is usually a deadline for declaring for the next semester, which in practice means applying within the designated period. Applications can still be submitted after the deadline, but students may be charged an additional fee for each ITN subject (the amount is stated in the contract). 

Those students who have been promoted and do not plan to repeat any subjects do not apply. Instead, it is necessary if the student would like to repeat ungraded subjects in the upcoming semester, return after a leave of absence, or is only ITN after a semester.